Privacy Policy

With effect from 25th May 2018, all personal data are processed in accordance with Regulation 2016/679 of the European Parliament and the Council (EU) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the General Data Protection Regulation – hereinafter “Regulation”).

Information provided according to Article 13 of the Regulation:

1. Identification and contact details of the Controller:

The Controller who processes personal data is RVD Services s.r.o., Černyševského 26, 851 01 Bratislava, Registration Number: 44395833, registered in the Commercial Register of District Court Bratislava I, Section: Sro, Insert No.: 54491/B, (hereinafter “RVD Services” or “Controller “).

2. Contact details of Controller ‘s responsible person:
Responsible person of the Controller can be contacted on email address info@rvdservices.sk or by letter on address of registered office of the Controller’s company.

3. Rights of a data subject:
Data subject has following rights according to corresponding provisions of the Regulation:
A) right to request access to personal data related to data subject from the Controller according to Article 15 of the Regulation:

The data subject shall have the right to obtain from the Controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information:
1. purposes of processing;
2. categories of data subjects;
3. recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
4. where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
5. the existence of the right to request from the Controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;
6. the right to lodge a complaint with the supervisory authority;
7. where the personal data are not collected from the data subject, any available information as to their source;
8. existence of automated decision-making, including profiling, referred to in Article 22 (1) and (4) and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

If personal data is transferred to a third country or international organization, the data subject is entitled to be informed of adequate guarantees related to the transfer under Article 46 of the Regulation.

The Controller shall provide a copy of personal data which are being processed. For any further copies requested by the data subject, the Controller may charge a reasonable fee based on administrative costs. Where the data subject makes the request by electronic means, and unless otherwise requested by the data subject, the information shall be provided in a commonly used electronic form. The right to obtain a copy must not adversely affect the rights and freedoms of others.

B) right to correction of personal data according to Article 16:

The data subject shall have the right to obtain from the Controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

C) right to deletion, “not remembering” according to Article 17:

The data subject shall have the right to obtain from the Controller the erasure of personal data concerning him or her without undue delay and the Controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
1. the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
2. the data subject withdraws consent on which the processing is based according to point a) of Article 6 or point a) of Article 9 (2) of the Regulation and, if there is no other legal basis for the processing;
3. the data subject objects to the processing pursuant to Article 21 (1) of the Regulation and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21 (2) of the Regulation; 4. the personal data have been unlawfully processed;
5. the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the Controller is subject;
6. the personal data have been collected in relation to the offer of information society services referred to in Article 8 (1) of the Regulation.

Where the Controller has made the personal data public and is obliged to erase the personal data, the Controller , taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform Controller s which are processing the personal data that the data subject has requested the erasure by such Controller s of any links to, or copy or replication of, those personal data.

Right to deletion does not apply if processing is necessary:
for exercising the right of freedom of expression and information;
for compliance with a legal obligation which requires processing by Union or Member State law to which the Controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller;
for reasons of public interest in the area of public health in accordance with points h) and i) of Article 9 (2) as well as Article 9 (3) of the Regulation;
for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89 (1) of the Regulation in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
for the establishment, exercise or defence of legal claims.

D) right to restriction of processing according to Article 18:

The data subject shall have the right to obtain from the Controller restriction of processing where one of the following applies:
1. the accuracy of the personal data is contested by the data subject, for a period enabling the Controller to verify the accuracy of the personal data;
2.the processing is unlawful and the data subject opposes their erasure and requests the restriction of their use instead;
3. the Controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;
4. the data subject objects to the processing pursuant to Article 21(1) of the Regulation pending the verification whether the legitimate grounds of the Controller override those of the data subject.

If processing was restricted in accordance with restriction mentioned above, these personal data will be processed solely with consent of data subject with the exception of storage or for establishment, exercise or defence of legal claims or for defence of rights of other natural or legal person or because of important public interest of the Union or a Member State. Data subject who achieved restriction of processing in accordance with mentioned above will be informed by the Controller before the restriction of processing is eliminated.

E) right to data portability according to Article 20:

Data subject has right to obtain personal data related to them and data which the Controller was provided with in structured, commonly used and machine-readable format and they have right to transfer these data to another Controller. The Controller who was provided with these personal data cannot preclude it if: a) processing is based on consent according to point a) of Article 6 (1) or point a) of Article 9 (2) of the Regulation or on the Agreement according to point b) of Article 6 (1) of the Regulation and b) if processing is carried out by automated means.

In exercising his or her right to data portability, the data subject shall have the right to have the personal data transmitted directly from one Controller to another, where technically feasible.

Article 17 of the Regulation is not affected by applying the right. The right does not relate to processing necessary to fulfil the task carried out for public interest or for exercise of official authority vested in the Controller. The right to data portability must not have adverse effects on the rights and freedoms of others.

F) right to object to a processing including objection to profiling (if any) pursuant to Article 21:

The data subject shall have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on points e) or f) of Article 6 (1) including profiling based on those provisions. The Controller shall no longer process the personal data unless the Controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject may exercise his or her right to object by automated means using technical specifications. Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89 (1) of the Regulation, the data subject, on grounds relating to his or her particular situation, shall have the right to object to processing of personal data concerning him or her, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

G) in justified case right to lodge a complaint with a supervisory authority that is considered to be Office for personal data Protection of the Slovak Republic,

H) right to withdraw consent:

If the legal basis of personal data processing is consent of data subject, the data subject is entitled to withdraw their consent at any time without having any impact on lawfulness of processing based on consent given before its withdrawal.

Right to withdraw consent at any time, also before the expiry of period for which the consent was given can be applied by data subject in following ways:
1. by email sent to info@rvdservices.sk,
2. by calling +421 2 2102 1301 or
3. by written request send to address of registered office of the Controller.

The purpose of personal data processing
We process personal data for following purposes both as Controller and Processor:
1. counting views of our websites

2.development and improvement of our websites and services

When you visit websites of our company, web servers temporarily record information sent by your browser. With every user access to our websites, access details are saved in form of logs containing website from which you enter to our webpage, IP address, date and time of access, sent volume of data and information relating to used browser and operating system. We do not use these data to create individual user profiles and we do not share them with third parties. We cannot match data saved in logs with specific person and we do not link information saved in logs with another information.
In several cases mentioned above, we work with data which do not allow us identify specific person (e.g. statistical purposes, advertisement targeting or counting views of websites). It is about legitimate interests of RVD Services, e.g. ensuring safety of our systems. If, within the meaning of legislation, consent is required for processing of your data especially for use of your data for marketing purposes, processing is always carried out at those customers who gave Controller consent with data processing in required extent and for specific purpose. Customer has right to withdraw their consent at any time.

3. Purpose of personal data processing is audit of the company or company’s accounting and trade agenda where the legal basis for processing is point c) of Article 6 (1) of the Regulation – legal obligation arising from special legislation such as Act on Accounting, VAT Act, Act on Income Tax and so on. Providing personal data is necessary for purposes arising from special legislation. Personal data are stored for 10 years. Recipients are public authorities who are provided with personal data by law, parent company, auditor, advocate, related company, external accountant.

4. Purpose of personal data processing is management of personnel agenda and payroll service by client (employment contract or agreement on work without employment relationship, records on documents about work capacity, salary payment, contributions, performance of obligations towards government authorities, attendance recording, education recording, records on issued assignments and authorisations, records on provided personal protection equipment, property, facility, conclusion of liability agreement, records on given cash, records on damages on employer’s property caused by employees, provision of meals, copying documents necessary for purposes employment or similar relationship, fulfilment of legal and contractual obligations) while we have the role of Processor who concluded contracts on authorisation to process personal data with clients. Legal basis of processing is point c) of Article 6 (1) of the Regulation – legal obligation arising from special legislation such as Labour code, act on employment services, act on health insurance, act on social insurance, act on accounting, act on income tax and so on. Providing personal data is necessary for purposes arising from special legislation. Recipients are public authorities who are provided with personal data by law, client as a Controller, auditor, advocate, related company, external accountant, entities ensuring postal services.

5. Purpose of processing is management and records on business communication where legal basis is legitimate interest according to point f) of Article 6 (1) of the Regulation. Legitimate interest is access to information and provision of services which can bring benefit for data subjects, making ordered products/services available. They are stored for 3 years from the day of last provision of services or goods. Recipients are: court of law, law enforcement authorities, companies managing and supporting information technologies, entities ensuring external audit, providers of telecommunication services, company with servers in which personal data are saved.

6. Purpose of processing is management of personnel agenda and payroll service (conclusion of employment contract or agreement on work without employment relationship, records on documents about work capacity, salary payment, contributions, performance of obligations towards government authorities, attendance recording, education recording, records on issued assignments and authorisations, records on provided personal protection equipment, property, facility, conclusion of liability agreement, records on given cash, records on damages on employer’s property caused by employees, provision of meals, copying documents necessary for purposes employment or similar relationship, fulfilment of legal and contractual obligations). Legal basis of processing for purposes mentioned above is point c) of Article 6 (1) of the Regulation – legal obligation as well as employment contract or agreements concluded according to Act No. 311/2001 Coll. Labour code and fulfilment of legal obligation according to special legislation which establish employer’ s obligations towards employee. Data subject is obliged to provide personal data. If they do not do so, employment contract cannot be concluded. These recipients will be provided with personal data of employee: health insurance companies, supplementary pension savings banks, pension managers, an entity providing statistics, guard service, companies providing work health services, occupational health assessments and health assessment, entities providing postal services, bodies providing development, administration and support of information technologies & systems, entities providing external audit performance, providers of telecommunication services, meal providers, company with servers in which personal data are saved, customers of employer, suppliers of employer, public authorities, court of law, law enforcement authorities, advocates, related company, executors. Period of personal data storage is a personal file and salary slips of data subject who is up to the age of 70.

7. Purpose of processing is ensuring obligations of employer in the field of OHS, records on training, accidents at work and medical examinations. Legal basis for purposes mentioned above is point c) of Article 6 (1) of the Regulation – legal obligation according to Act on OHS. These recipients will be provided with personal data of employee: external company ensuring OHS, labour inspectorate, law enforcement and infringement procedure authorities. Data are saved for 2 years from termination of employment. Data subject is obliged to provide personal data based on law.

8. Purpose of processing is registry management. Legal basis for purposes mentioned above is point c) of Article 6 (1) of the Regulation – legal obligation according to Act No. 395/2002 Coll. on archives and registries and on amendments to certain laws as amended, Act No. 305/2013 Coll. on the Electronic Form of Governance Conducted by Public Authorities and on amendments and supplements to certain laws (e-Government Act). Data subject is obliged to provide personal data. These recipients will be provided with personal data of employee: development, administration and support of information technologies, entities providing external audit performance, providers of telecommunication services, company with servers in which personal data are saved. Period of storage is within the meaning of specific provisions and registry plan.

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